You send a written notice telling your current long suffering boss / evil genius / frenemy that you’re off skis.
Whether or not you’re leaving on good terms – and 100% you try your best – it’s common protocol to submit one along with an exit interview, although the onus is not on you to arrange that.
You might be tempted to quickly write a quick scribble and move on, but this formal good-bye is worth further consideration.
How shall I write my resign letter?
To resign is the act of leaving your job or current gig and writing your own or using one of our examples expresses your intention to leave the company you currently work for.
Should you write it?
You should write one because it’s the proper professional thing to do, whether you work in an officer or in a store.
This officially gives notice to your boss that you’re leaving the role for pastures greener and someone else will need to be hired to replace you and take on the stuff you’ve nailed. You know, your responsibilities…
What to include
It is essential as you will see from our examples to keep it short and to the point. However, there are a few key points that you must cover:
Salutation (Addressed to the appropriate person)
It should also include the following as being both respectful and helps to cement a positive, friendly and professional tone:
a statement of intent that you will be leaving
the name of your official position
the date of your last day
gratitude to your employer for hiring you (always!)
a highlight of your time spent there (nice)
an offer to train your replacement (ahhh….)
well wishes for the future of the company
If you’re not confident to write a notice letter, adapt this sample for inspiration:
Contact number and/or email
Ms. X X Job title The High St London
Please accept this letter as notice of my resignation from my position as X.
My last day of employment at X will be [X date].
It has been a pleasure working with you and all the team over the last 300 hundred years.
One of the highlights of my career was working on the where we really smashed it reaching X in the charts.
I would like to help with the transition of my responsibilities so that everything runs smoothly after my departure and I have created a list on google sheets here with my suggested handover tasks
I am also available to help recruit and train my replacement should it be needed, and will make sure that all reporting and records are updated before my last day of work.
Thank you again for the opportunity to work for ABC Company. I wish you and all the fantastic team the best and I look forward to staying in touch with you all.
You can email me anytime at X and X
Handing in your notice and leaving on good terms
Now you’ve decided it’s time to quit your job in 2020 there are a few things you need to do to prepare for leaving.
We recommend you double check the staff handbook and also your contract to confirm your notice period and the procedure and sometimes they can differ.
2. Writing your resignation
First and foremost you have to write your notice letter. This doesn’t have to be long, and you don’t have to go into detail about your reasons for leaving. You should set your letter out as a formal letter as it’s usually a formality for HR and will go on your employment records.
3. Handing in your notice letter or resignation letter
Start the letter by stating the position you’re resigning from and the date of your final day of work using our example of a notice letter UK here
Remember to include the following:
(Addressed to the appropriate person)
And it’s always nice to thank the boss….
4. Book the meeting
Once you feel completely ready to quit your job, request a meeting with your manager as it’s now time to hand in your letter. We recommend this is done with your line manager and not the VP of Global Whatever as it’s respectful unless you do plan to raise a grievance.
Explain this situation to them and find out what the next steps are. You can also take this opportunity to find out what they’d like you to do in the way of handing over your responsibilities.
5. Prepare for a counter offer or immediate leave
Your manager will most likely accept your offer but they may also counter with an improved salary position or responsibility or request to delay it due to being mid project etc
It is also possible that some employers wilkl ask you to leave with immediate effect and that can be quite distressing so do make sure you’ve mentally prepared for his and tidied up any loose ends either in terms of friendships, external contacts or work load if you believe this is a likely outcome
If it does happen do not take it personally and leave gracefully as possible. Remember that the company will still have to pay you for your contractual notice period and any outstanding expenses (we always recommend you get these in before)
6. Find your perfect job
Trick step! This should be before step 1)
We highly highly recommend you secure a new role in writing before handing in your notice unless you are going travelling or leaving for non financial reasons.
No matter how good the job market is or employable you are you just can’t predict the future and for some reason finding a job while in a job is so much easier.
7. Working the Notice period, or not…
A notice period is the amount of time you have to continue in your position after you’ve handed in your notice.
In the UK the standard practice is two weeks or more. However uf your current position is affecting your health or you have another concern outside of work you should raise it with your HR team who may be able to overlook your contractual notice period or allow you to part or fully work from home once your key handover responsibilities are completed. So don’t be afraid to explain and ask.
8. Don’t abandon ship just yet
The company is still paying you and and you should be respectful to colleagues and not just dump on them and more importantly you’re likely to need a reference in the future so you should leave a professional lasting impression. And you never know how you network will be useful to you in the future too…
9. Inform your colleagues
Gossip happens, so control it. Once you manager is happy for you to do this. One of the best way to do this is to send a positive and professional notice via email to everyone just to let them know.
10. The Handover, before the hangover
A great way to make a final good impression is to stay professional and to write a handover document by making a list of all your responsibilities which you should ensure your manager agrees with.
This is also a great way of reducing stress, concern and usually work load as you can start handing over tasks to colleagues.
11. The Goodbye event!
A goodbye drinks (or other method) is not just a great way to say goodbye to colleagues and friends but also allows you a line in the sand to formally and officially cut loose.
Even if you are not into socialising it is also a great moment to correct any conflicts or misunderstandings you’ve had with colleagues. Most of us develop some rivalries at work and for the vast majority of us this is not a life and death situation and often they can be personality clashes or caused by circumstances both known and unknown. For this reason we recommend a goodbye drink to put these things to bed so you can move on with a more positive energy.
Get ready to resign
That’s it you’d done. It was a nice thing to do and also makes sure there is clarity on your last date. It’s also an official documentation so do it on the company time. We hoped you enjoyed our how to write a resignation letter UK guide
P.S. Here’s some funny letter of notice letter UK examples to also inspire you!
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